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Streamline your employee onboarding

Congratulations. You’ve finally found the right candidate for the position. Although finding, interviewing, and negotiating terms seemed to be the hard part—that’s only half of it. Now that you’ve found your top-notch talent, it’s important to set them up for success so that they’ll want to stay with your company for the long haul.

Why an effective onboarding program sets employees up for success

Companies like yours put a lot of time and resources into acquiring candidates. They use the latest and the greatest digital tools to attract and entice talent. However, once they’ve found their new team member it tends to be business as usual, which can turn new hires off to the company before they’ve even begun. Studies show that if you don’t engage talent during the first few months after hiring, chances are they won’t stick around. This means you’ll have to start all over again, which costs your organization time and resources.

Key elements of a successful onboarding program

Getting new hires access to resources, along with the automation of paperwork and important tasks are only part of the onboarding process. Studies have shown that are other elements of the experience that hiring managers should keep in mind.

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Make them feel welcome from the beginning

There’s no second impression when it comes to onboarding. New hires shouldn’t be made to feel like they’re just another task on your onboarding to-do list. One way to make them feel welcome is to personalize your onboarding tools and interactions. Another way is to provide guides and how-tos for any and all administrative duties, including filling out W2’s, background checks, and direct deposit information.

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Set the bar

Be clear about their role, responsibilities, and expectations, but give them centralized access to resources that help set them up for success. By giving them easy access to learning and development tools and establishing consistent check-ins, you can give your new hires what they need to succeed.

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Help them network

It’s up to you to play host and introduce your new hire to appropriate team members, departments, and whoever they need to know. Make sure this info is detailed but easy to understand. Other things you can add are maps, transportation options, and access to company calendars.

Some facts and figures about employee onboarding

“Actively disengaged employees cost their organization $3,400 for every $10,000 of salary.”

“Supervisors spend an average of 17 percent of their time managing poorly performing employees.”

“Digital HR is an important priority for 72 percent of organizations.”

“Companies in the top 25 percent of employee engagement experience 21 percent higher productivity and 22 percent higher profitability.”

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Explore the costs of implementing onboarding software

There are ways to save on onboarding software without sacrificing the experience for new employees. Most cloud vendors provide a free trial, or a monthly fee. Modular apps that easily integrate with the legacy HR legacy software you have in place are the most cost-effective option.

How onboarding apps simplify the onboarding process

One of the ways to make the employee onboarding process easier is by providing digital tools to new hires. The right applications also offer insights into a company’s day-to-day processes, so you can make things less confusing for new team members.

Here are the 5 qualities a successful onboarding app offers:

1. Easy setup and integration

Set-up should be easy, and it’s important to have informational screens that explain what the set up will entail and how long it will take. Plus, they should integrate with your legacy software.

2. Intuitive user experience

Apps should work intuitively and walk users through how to use the apps to get the most value out of the tools.

3. Anytime, anywhere access

Make sure new hires can access your onboarding apps and compete tasks on when and where it is most convenient to them.

4. Flexible and extensible programs

The apps you provide should integrate and work with platforms your new hires might use.

5. Predictive insights and analytics

Provide tools like dashboards that help new members track their progress, and offer insights on everything from company culture to information about the neighborhood they’re working in.

Mobile employee onboarding apps. If you build it, will they use it?

Just because you provide apps for new team members doesn’t mean the people you onboard will continue to use them.

While some HR departments rely on training new employees to use their apps, a better approach might be using apps that are intuitive right off the bat. Implement a modern talent application that is intuitive to use from day one. No more PowerPoint tutorials or videos are required. Engage new employees through onboarding guides, step-by-step checklists, training resource menus, even opportunity for feedback—all right at an employee’s fingertips and easily accessible in the app.

Discover how to streamline employee onboarding

Download this free Talent onboarding checklist to help strengthen your onboarding process and help you engage and retain top talent.

DOWNLOAD THE CHECKLIST 

Set up your employees for success

Now that you’ve learned more about how to manage, improve, and streamline the employee onboarding process, see how Dynamics 365 for Talent can help you smooth out the process and make new hires feel like they’re a part of the team by providing an efficient onboarding experience.